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Changing the Deposit Account for Payments

Learn how to change the "Deposit to" account when receiving a payment and why you might want to leave it as "Undeposited Funds."

Pete Zimek, CAE avatar
Written by Pete Zimek, CAE
Updated over a week ago

In most cases, you will want to set all deposits to go to the "Undeposited Funds" account. According to Laura Redmond (the woman who literally wrote the QuickBooks Certification), the #1 mistake that people make inside of QuickBooks is not using Undeposited Funds. She recommends using this account because it "allows you to group deposits to match the way funds are deposited into your bank." Personally, I would add that without Undeposited Funds, your month-end bank reconciliations would be vastly overcomplicated. Learn more in this article about undeposited funds.

Note: You may see this account listed as "Undeposited Funds" or it may be listed as "Payments to Deposit."

Changing the "Deposit To" Account

If you still want to re-route a payment to a different account, the process in Novi AMS is identical to the workflow in QuickBooks. On the "Receive Payment" screen, click on the down arrow within the "Deposit To" account. Just like QuickBooks, you will be able to change your deposit account to any other asset account. ย 

Changes are Considered "One-Off"

Unlike QuickBooks, Novi will not memorize the last "deposit to" account used. This is by design. Since QuickBooks instructors recommend using Undeposited Funds by default, Novi uses it by default. There is nothing more frustrating than realizing that a stack of checks were deposited directly to your bank account instead of going through the deposit process.

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