Your members look to you as a source of professional wisdom. The go-to for industry contacts and networking. Why not make it easy for members to learn about and communicate with each other via directories?
This article covers:
The member directory allows site visitors to see individualized profiles for groups of members in your database. You can choose to:
Create multiple different directories based on groups - all members, new members, certain member types, directories based on custom fields, etc.
Show directories to the public or have visibility locked down to a certain group (or multiple groups).
Use the Featured Directory Listings feature to bring in ancillary revenue while boosting your advertising efforts on your site.
Utilize a Map View option of your company members to display them on a map or in a list.
Note that you have an editable content region directly above the search bar and another at the bottom of your directory pages that can be unique for directory landing pages and filtered pages.
Pro Tip: Display all of your current members, but keep their contact information hidden from the public so only logged-in members can contact them and reinforce that access is a member benefit!
Create a New Directory
Learn how to set up new online directories and the related settings you can select for each directory: Creating Online Member Directories in Novi
Who Appears in the Directory?
Groups are the base on which your Directories are built, allowing multiple listings that can include any of your records, members and/or non-members. Each of your directories has unique URLs and can have different settings from other directories.
Items of note:
Groups can only include member records that have been approved. Example: Potential members who are still pending admin approval cannot be displayed in a directory.
Related members who are approved can be included in a directory. Example: An apartment community linked to a management company.
Inheriting members may also appear in a directory, if you have opted to show them. For more info, see the Company Staff Lists section below.
For the map view and location filters, only companies will be included.
How To View a Member's Directory Profile Page(s)
From the backend staging area on the member's record, click View On Frontend to view the member's directory profile on the frontend of the website. If they are in more than one directory there will be a drop-down list of links to each directory profile page.
Items of note:
Records that are in multiple directories will display uniquely in each directory according to that directory’s settings. That is, if Company ABC is listed in the “New Members Directory” showing contact info to the public, the contact information will show in that directory listing. The same Company ABC also in “Supplier Directory” showing contact info only to logged-in members with benefits will not display the contact information in that directory unless viewed by a logged-in member.
Records that are marked as Featured Directory Listing (on the Settings tab of the member's record) will be featured in all directories if the following are true: 1) they are included in the directory, and 2) the directory settings have Featured Listings turned on.
For members who opted in to Hide Contact Info on their individual record, their contact info will be hidden regardless of the directory settings.
Navigating the Member Directory
Search & Filter
Website visitors searching through a directory have multiple options to find what they’re looking for.
They can also filter down their search by utilizing more than one search feature at a time. Example: Searching for a keyword in a certain area of expertise.
Enables an alphabetized category display with a unique URL.
Example: Areas of Expertise - Find a supplier member through the service they offer.
Random vs Alphabetical Sorting
There are two options for the sort order of your directories:
The entire directory is loaded at random to achieve fairness of placement throughout the directory. AAA Company shouldn't always be first while ZZZ Company is always last.
The randomized order displayed will change every hour, giving users plenty of time to search through the directory without seeing the same member twice.
People are alphabetized by last name, and companies are alphabetized by company name. Also note, within the groupings listed above, people and companies may be mixed together (depending on your member types and settings).
How to set the directory sort order:
Click to Edit an existing directory or use the button Add Directory to create a new directory.
In the Settings section, select the Sort Order: Random (recommended) -or- Alphabetical
Click the Save & Close button
How the final sort order is determined for the directory listings:
No matter which Sort Order you select above, the members will be grouped within the following ordered sections:
Featured members before non-featured (if applicable per Association Settings)
Members with benefits before those without (member status is current, grace, or inheriting)
Dues-paying members before beneficiaries
Inheriting members (if applicable per settings)
Within each of these sections, records will be sorted as follows:
If alphabetical sorting - records will be sorted by Last Name then First Name (for individuals) and by company name for organizations.
If random sorting - records will be sorted randomly and the order will change every hour
What Information is Displayed in a Directory Listing?
On your main directory landing page, visitors will see a preview of the member's:
Address (for companies only - pulls from Shipping Address fields)
Social media links
Staff list (for companies - optional)
When someone clicks on a member's listing, also known as a Member Profile Badge, they will be taken to the member's profile page where they can see:
Member description (i.e. Company Overview or Professional Bio)
Custom field info, such as Areas of Expertise
Related contacts and members
Facebook and Twitter feeds
Don't forget, if you'd prefer that members are contacted through a contact form rather than their email being on display,
Important Note for Featured Directory Listings:
If this feature is turned on for a directory, the info displayed will be a little different. All featured listings will appear as described above, but non-featured listings will only have the bare bones.
When featured directory listings are turned on, you can decide if Email, Phone, Address, Website, Contacts/Related Members, Logos/Headshots, Directory Gallery and Special Offers show for these profiles. See the related articles linked below for more info on featured listings.
Example Directory Profile Page:
Members can easily update their profile and company profile within their Member Compass to bring their listing to life.
Company Staff Lists
When determining if staff members should show in a directory, consider the following:
1. Staff Lists: Should the staff of a company be listed on the company's profile page?
If yes, the company's record will have a Contacts list (see screenshot above).
2. Staff Profile Pages: If the staff are listed, should they also have their own profile pages and be searchable in the directory?
If yes, each staff person in the Contacts list will also have a View Profile button (see screenshot above).
On the main directory page, users will be able to search for these people. The staff profiles will be displayed at the end of the directory list, after the dues-paying members.
Note: If Featured Directory Listings is turned on, these settings will affect what information is shown on the staff profile pages.
Show Staff Lists
If a directory should include staff lists on company records, this setting is turned on/off within the directory's setup.
Show Staff Profile Pages
If staff members should have their own profiles in the directory, this is determined by the group's setup. Check which group is being used in the Directory setup, then go to the group and be sure to use a condition or group beneficiary setting to include these people in the group.
Directory galleries must be enabled to display on member directory listings. Once setup, galleries are a media carousel supporting photo images or video links from Youtube, Vimeo or Wistia. Members will be able to showcase their products and services on their directory profile!
Company Member Map View & Location-Based Filter Settings
The directory Map View is an interactive tool that allows you to showcase your company members in a geographical location map view (powered by Google Maps).
The list view and map view each have unique URLs, so you can link to them or include them in your website navigation separately. However, in both instances, directory visitors can toggle between the two views by clicking on the buttons at the top right of the directory page.
By default, the map is zoomed in to show where most of your members are congregated. For example, if your association is county-based, your map will start off much more zoomed in than the map for an association with international members.
Addresses shown in the directory are always based on the members' Shipping Addresses, not Billing or Personal (we never show individuals' addresses, anyway!). Likewise, a record will not appear in the map view if they:
Do not have a shipping address
Have their contact information hidden from the directory
Have their address hidden from the directory
Hovering over the members in the list view will highlight them within the map. Similarly, clicking on a point on the map will reveal the member's contact information.
Note that results in the map view are paged, meaning that only the results on the current page will show on the map. However, the ordering and visibility rules of how members appear and who can see them follow the same set of rules as the list view.
Searching & Location Filters
Directory visitors can use a variety of tools to search in the map view. The general search box works the same as the list view.
Search Near Address will search near an address entered in the field.
Use Current Location attempts to find the visitor's location and displays results in that area. Note that this is a browser-specific setting that determines if location tracking is permitted, so please make this known if anyone has issues using this tool.
You can choose to turn on/off location-based filters in the settings for each of the directories that you want to enable a Map View. For more info, see the Setting up the Map View & Location Filters section below.
City - Textbox
State/Province - Text box: "starts with" or state abbreviation
Note: If the user types in a state abbreviation or state name, the directory will find matches for both the name & abbreviation. For example, if the user types “FL”, results will include addresses with the state listed as FL and Florida.
Zip/Postal Code - Textbox
County - Textbox
Country - Textbox (only applicable if country field is turned on in settings)
Setting up the Map View & Location Filters
(Note: These features only apply specifically to company members, as we never show addresses for individuals in the directory for privacy purposes!)
The map view and location filters are only visible if you elect to turn them on in the directory settings - they are not on by default. To do so:
Navigate to the main directories list by clicking Directories under Members.
Open a directory to Edit .
Under Settings, toggle on Map View.
Items of note:
Once you turn on the map view settings for the first time, Google Maps is working hard in the background to populate your members into this view. This initial process can take several hours to complete, so please keep that in mind.
Note that you do not need to turn on the map view in order to use the location filters. One can exist without the other! 😀
Ready to create a new directory?
Other Member Directory Features & Resources
Bring in ancillary revenue and customize your directory with Featured Directory Listings and learn how to Feature Members in the Member Directory
Have a member who doesn't want to be seen? Hide a member and/or their contact information